Description
Hot
August Chill Open Water Swim – Donner Lake – August 22,
2010
Mark your calendars for August 22, 2010, to
attend the 2nd annual Hot August Chill Open Water Swim event
sponsored by the Truckee Tahoe Swim Team. The scheduled events are
for both master and age group swimmers.
The ½ mile and mile swims are USMS/PMS
sanctioned events, while the youth age groups 1 mile, ½ mile
and 500 yard swims (8-12 yrs. old) are sanctioned by USA
Swimming/SNS. The 500 yard swim is open to all USA
swimmers. The 1/2 mile and mile swim are open to swimmers 11
and up, or younger with parent and coaches recommendation.
All swimmers must be current 2010 registered
members of one of these organizations in order to compete.
TTST is the sponsoring team and members are
encouraged and needed to participate in various volunteer positions
to assure the success of this event.
Here is a list of some of the positions we
need filled.
*Volunteer Coordinator (1 person)
Work w/ me
Schedule volunteers before
direct all volunteers on day of
*First Aid coordinator (1 RN)
supplies
set up station
work day of event (2)
* Publicity Chairman
Email last year attendees
Flyers at meets & pools
Flyers to all PMS and USA coaches (pacific and sn)
*Sponsor solicitation Chairperson NOW!!
Major Sponsor ($)
Cliff Bar, GU, Suncreen, Odwalla,
Disc. Coupons (Squeeze In)
*Campsite/motel discounts info
*Registration Bag Assembly
*Conceirge Chairman-
Donations
Purchases
Set Up day of (see below)
* Course Set Up – Need Boat
Pick up master’s trailer
Set up morning of
Break down afterwards
* Site Set up
Reserve park
Reserve Stage
Secure tables and chairs
JAMBA juice??
On site Store?
*Water Safety (Chairman Dan Ingalls) + High
School Team with first aid background.
LTP:
Sanctioning
Registration
T-Shirt Order
Awards Order
Cap Order
**Day of Event:
*Make Direction and Parking Signs & Post
(2-3 people)
*Early Race Day site preparation (Chairman
____________+ 6
people)
Tables, Chairs
PA System set up
Pick up from Parks & Rec
Break down and return to Parks & Rec.
*Race Day Registration (Chairman-Lilia Suter +
13 people)
USA A-L, M-Z (2)
PMS A-L, M-Z (2)
Same Day registrations (2)
Check cards / online for $3 fee (computer)
Cap Distribution
Timing Chip distribution (2)
Body Marking (2)
Non-Participant B-B-Q Ticket Sales (1 person)
T-Shirt Distribution / Sales (2 people)
*Start and Finish Set-up
(Work with Timer who will supply Finish Arch/Flagging of finish
chute) (2)
Race Day (Timer helpers -2)
* Concierge (2-4 people?)
Pick up coffee
Set Up
Man Station
Garbage checker
*MC (announcer) (Debbie)
*Awards Presentation (2 people)
Get Times from timers
* BBQ helper – ticket collection.
*Break Down (6-10 people)
